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State Legislation

FERPA

State Legislation and Other Activities Around Longitudinal Data Systems

The following are examples of state legislation to build and use statewide longitudinal data systems to improve student achievement and to foster alignment of data between P-12 and postsecondary systems. These examples were taken from the extensive legislative databases maintained by the Education Commission of the States (http://www.ecs.org/ecs/ecscat.nsf/WebTopicViewAll?OpenView&Count=-1) and the National Conference of State Legislatures (http://www.ncsl.org/programs/educ/educ_leg.cfm). As this will be a growing resource, please forward state legislation pertaining to longitudinal data systems to Erica Wiggins (erica@dataqualitycampaign.org).

Alaska Legislature
Bill 4 AAC 07.060 (a) - Jun 02
Beginning no later than August 31, 2002, a unique 10-digit individual student identification number issued by the department; the student identification number must appear in each electronic record containing studentlevel information that is reported to the department; also, the student identification number must appear on each student examination booklet.
Arkansas Legislature
Requires the Department of Education to provide the Bureau of Legislative Research with direct access to certain electronic databases; requires the department provide the bureau with direct read and report only access to the data warehouse concerning school districts and related records; requires the department to take reasonable precautions to prevent disclosure of personally identifiable information of a student unless it is released by a parent or guardian or a student that is no longer a minor.
The state department of education shall implement a system for collecting and analyzing school and student performance data
California Legislature
Requires a contract for developing the Longitudinal Teacher Integrated Data System (LTIDS). Requires the Education Information System to include the LTIDS and the Longitudinal Pupil Achievement Data System. Provides the LTIDS house information regarding teachers for developing state policy, identifying workforce trends and needs. Prohibits its use for individual teacher employment decisions and from including personal information. Establishes a teacher identification number for each public school teacher.
Legislative intent: (a) Promote good data management practices with respect to education data. (b) Support the efforts of the State Department of Education to minimize data redundancy, maximize data value, and reduce the reporting burden on local educational agencies by: (1) Referring to the department's Data Resource Guide prior to collecting data in order to determine if the data sought is already collected. (2) Utilizing the preferred variation for data elements referenced in the department's common data architecture. (3) Allowing data collection to occur within windows specified by the state superintendent. (c) Providing sufficient lead time for local educational agencies and the department to collect new data elements within existing collection procedures.
Bill S.B. 257 - Oct 03
States Legislative intent to promote good data management practices for pupil data systems and issues, including ensuring confidentiality, producing analyzable files, and linking data with data from other agencies. Requires the advisory committee on matter relatives to the Academic Performance Index and the Immediate Intervention/Underperforming Schools and High Achieving/Improving Schools programs to make recommendations by July 1, 2005, on the appropriateness and feasibility of a methodology for generating a measurement of academic performance by utilizing unique pupil identifiers and annual academic achievement growth to provide a more accurate measure of a school's growth over time.
Bill S.B. 1453 - Sep 02
Requires the State Department of Education to contract for the development or proposals that will provide for the retention and analysis of longitudinal pupil achievement data on the Standardized Testing and Reporting and English Language Development tests and the high school exit examination. Requires the department to convene an advisory board to establish privacy and access protocol and to contract with an oversight consultant.
Bill A.B. 1570 - Oct 99
Requires the California Postsecondary Education Commission, in developing a comprehensive data base, to ensure that the data base supports longitudinal studies of individual students, provides the interactive use of data, and provides each of the educational segments access to the data as specified.
Colorado Legislature
Bill HB 1364 - Aug 08
Authorizes and charges the Colorado Office of Information Technology with creating an interdepartmental data protocol to align most of the state’s unit record systems.
Concerns a comprehensive review of the State's educational data infrastructure; makes an appropriation. Authorizes the Department of Education to contract for the conduct of a comprehensive review and study of the state's education data collections and technology infrastructure; requires the contractor to report its findings and recommendations to the State Board of Education; requires the state board to report the findings and recommendations to the legislature.
Concerns education data management.The state board of education will designate at least five districts, two cooperative service boards and a charter school to form a committee, known as the Education Data Advisory Committee (EDAC). The committee will work with the department to review district reporting requirments and make recommendations for improvement.
Requires the convening of a technical advisory panel to assist in the development of a longitudinal growth model to measure the academic growth of students; requires the panel to develop a new method to identify schools that demonstrate the highest rate of academic growth for the Governor's distinguished improvement awards; requires the Department of Education to calculate adequate longitudianal growth for each student and each school every year.
Bill S.B. 24 - Apr 06
Concerns student data from the elementary to secondary education system through the postsecondary education system; requires a postsecondary institution that is eligible for the college opportunity fund program to begin using as the student's primary identifier the unique identification number assigned to the student while enrolled in the elementary to secondary education system.
Concerning the Creation of a Teacher Identifier System, and, in Connection Therewith, Creating the Quality Teachers Commission
Delaware Legislature
Bill HB 175 - Jun 05
Provides for formation of a P-20 Council to coordinate educational efforts of publicly-funded programs from early care through higher education and to foster partnerships among groups concerned with public education.
Florida Legislature
To provide data required to implement education performance accountability measures in state and federal law, the Commissioner of Education must initiate and maintain strategies to improve data quality and timeliness. All data collected from state universities shall, as determined by the commissioner, be integrated into the K-20 data warehouse. The commissioner will have unlimited access to such data solely for the purposes of conducting studies, reporting annual and longitudinal student outcomes, and improving college readiness 2823 and articulation. All public educational institutions must provide data to the K-20 data warehouse in a format specified by the commissioner.
Georgia Legislature
Bill H.B. 1187 - Mar 00
A steering committee for hardware/software specifications and updates is created. This committee will establish the specifications for a statewide student information system to be created by 2003. The State Data and Research Center shall develop and collect data for and operate the student information system, and the fund accounting system and the salary data system. According to the Office of Planning and Budget, this center will become the hub of the instructional technology system. Local school systems will send data directly to this Center. The Office of Planning and Budget shall collect from local school systems information to verify the proper expenditure of funds and employment of positions funded in the Quality Basic Education formula and categorical grants.
Idaho Legislature
Bill H.B. 367 - Apr 03
Authorizes the State Board of Education to provide for and implement the Idaho Student Information Management System; provides that the board of trustees of each school district shall ensure that the district participates in the Idaho Student Information Management System to the full extent of its availability.
Illinois Legislature
Bill H.B. 574 - Aug 07
Requires the task force to explore the technical and procedural changes needed to implement a unique identification number system to replace the use of social security numbers. Directs the task force to identify other states and local governments that have implemented a unique identification number system, and to make recommendations and devise procedures for creating a statewide unique identification number program
Iowa Legislature
Bill H.F. 468 - Sep 07
Directs the department of education to conduct a study on the student information systems currently in use in the state, the types of data collected, and the future needs for additional types of data at the K-12 and postsecondary levels and for use by the state, including the use of electronic student transcripts to share with other K-12 and postsecondary institutions. Provides the study must examine the systems used by other states. Provides the study must focus on systems that will improve efficiency, accuracy, and security of, and access to, the data by various users
Requires the state superintendent to create and implement a comprehensive management information system in order to conduct standardized electronic data collections and reporting protocols in compliance with federal law, improve information exchange between schools and districts, and keep individual student and staff information confidential. System must allow for electronic transfer of individual student records between schools, districts, postsecondary institutions and the department. Allows the state superintendent to create a uniform coding and reporting system, including a statewide uniform student identification system.
Maine Legislature
An Act To Improve Efficiency and Effectiveness of Early Intervention and Early Childhood Special Education for Children from Birth to Eight Years of Age through Improved Oversight, Accountability and Interagency Coordination
Maryland Legislature
This bill requires the Maryland State Department of Education (MSDE) and local boards of education to collect and maintain data to calculate a graduation rate for each graduating class. The bill proposes a graduation rate methodology that has been recommended by the National Governor's Association (NGA).
Declares the intent of the General Assembly that the K-16 Leadership Council be formalized through a Memorandum of Understanding signed by the State Superintendent of Schools, the Secretary of Higher Education, the Chancellor of the University System of Maryland, and private colleges and universities. Directs the council to study and plan for the establishment of the K-16 Research and Development Institute and the Maryland Clearinghouse for Educational Statistics.
Michigan Legislature
There is created within the office of the state budget director in the department of management and budget the center for educational performance and information
Nevada Legislature
Bill SB 239 - Jun 07
An act relating to education; creating the P-16 Advisory Council to assist in the coordination between elementary, secondary and higher education in this State; providing for the organization, powers and duties of the Council; and Providing.
New Mexico Legislature
Bill SB 211 - Apr 07
Directs the higher education department, in collaboration with public post-secondary educational institutions, to use the same student identification number issued to a New Mexico public school student for a student enrolled in a public post-secondary educational institution, including an off-campus instructional program or learning center.
Requires the state Department of Education (SDE) to collaborate with the Commission on Higher Education (CHE) in aligning high school curricula and end-of-course tests with the placement tests administered by two- and four-year public educational institutions in New Mexico. (For the LESC) (Identical to HB186)
New York Legislature
Amend the education law, in relation to requiring the collection, maintenance and evaluation of high school graduation rates and the reporting of such rates
North Dakota Legislature
Bill HB 1021 - Jan 07
Creates and appropriates moneys ($228,116) for a Statewide Longitudinal Data System Committee. The Committee consists of the chancellor of the board of higher education, the superintendent of public instruction, the chief information officer or chief information officer's designee, the director of the department of career and technical education, the director of job service North Dakota, the director of the department of commerce, the director of the department of human services or their respective designees, and one person appointed by the governor. The Committee is tasked with proposing and planning a longitudinal data system that provides for dissemination of management information to stakeholders and partners of state education, training, and employment systems, and uses data from educational and workforce systems as central sources of longitudinal data.
Appropriates out of any moneys in the general fund, not otherwise appropriated, the sum of $50,000, or so much of the sum as may be necessary, to the superintendent of public instruction for the purpose of completing the data envelopment analysis project, for the biennium beginning July 1, 2003, and ending June 30, 2005.
Ohio Legislature
This section requires the department to use a system designed for collecting necessary data, calculating the value-added progress dimension, analyzing data, and generating reports, which system has been used previously by a non-profit organization led by the Ohio business community for at least one year in the operation of a pilot program in cooperation with districts to collect and report student achievement data via electronic means and to provide information to the districts regarding the academic performance of individual students, grade levels, school buildings, and the districts as a whole
Bill SB 6 - Jan 03
Establishes the Partnership for Continued Learning to make recommendations for facilitating collaboration among providers of preschool through postsecondary education and for maintaining a high-quality workforce in Ohio.
Oklahoma Legislature
Collection of information regarding participation in certain programs
One section of this bill creates the Student Tracking and Reporting (STAR) Pilot Program. Requires interoperability with other state student data management and reporting systems; directs exploration of delivery systems for certain purposes; requires utilization of certain system model; requires model to include certain capabilities; creates the Student Tracking and Reporting (STAR) Coordinating Committee.
Rhode Island Legislature
Bill H.B. 5912 - Jul 01
Defines an additional goal of the Children's Cabinet to develop a strategic plan to design and implement a single, secure, universal student identifier system that does not involve using a students Social Security number that will foster interagency communication, increase efficiency of service delivery and simultaneously protect children's legitimate expectations of privacy and rights to confidentiality.
Tennessee Legislature
Present law requires that all students be assigned a personal identification number upon entry into a Tennessee public school. The number is the same as the student's social security number, which is required to be provided at the time of admission of a student into a district. Each class roll or other documents containing the composition of the student body at a particular school or class must contain the identification numbers of the students. This bill removes the requirements that districts be provided with social security numbers, that the identification number match the student's social security number, and that the identification numbers be included in class rolls or other documents. Each student would be assigned a personal identification number upon entry into a Tennessee public school.
Relates to education data stored electronically; allows the commissioner of education to establish guidelines regarding the timely and responsible release of education data for research purposes; establishes a task force to report its findings regarding the education data.
Texas Legislature
Relates to the governance and duties of the P-16 Council. Provides that the council examine and make recommendations regarding the alignment of secondary and postsecondary education curricula and testing and assessment.
Requires that records relating to student performance be coordinated and maintained in standardized, compatible formats that allow the exchange of information between K-12 and higher education and throughout student educational careers; school districts must ensure students enroll in courses for the recommended or advanced high school program. Requires the state department to adopt or develop appropriate criterion-referenced assessment instruments designed to assess the ability of and be administered to students who are determined to have dyslexia or a related disorder; permits but does not require the commissioner of education to participate in multi-state end-of-course test development, and requires the development of an end-of-course test for Algebra I. Adds district completion rates to list of indicators that must be reported and requires boards to have district dropout rates audited annually at district expense; establishes a "Gold Peformance Rating Program" based on enhanced performance.
Utah Legislature
Bill H.B. 82 - Mar 06
This bill requires coordination between public and higher education information technology systems, including the use of a unique student identifier, which the State Board of Education will assign to each public education student
Washington Legislature
Requires the office of the superintendent of public instruction to, to the extent funds are appropriated for this purpose, conduct a feasibility study on establishing a statewide longitudinal student-teacher data system.
Bill HB 2964 - Jul 06
A plan for commissioning a longitudinal study comparing the kindergarten readiness of children participating in the department's programs with the readiness of other children, using nationally accepted testing and assessment methods; and provides that such comparison shall include, but not be limited to, achievement as children of both groups progress through the K-12 system and identify year-to-year changes in achievement, if any, in later years of elementary, middle school, and high school education.
Relates to identification of students, staff and faculty at institutions of higher education; provides such institutions shall develop a system of personal identifiers for all students, staff and faculty which does not use Social Security numbers; provides such institutions shall use existing funding for this purpose.
West Virginia Legislature
Bill REG 4340 (SN), Title 126, Series 94 - Sep 03
Provides procedures for the collection, maintenance and disclosure of student data.